A newsletter on your site allows you to send a bulk mailing to all of your users.  Users can subscribe and unsubscribe via the site without your intervention.

AlbanyWeb's newsletter system is based on a type of page on your website.  It could be:

  • A Blog Post (or News Item).  This is our most popular option and means that any time you create a blog post or news item, you have the option to email that new article to your email list.
  • A Newsletter.  This is a special page that exists only for creating email newsletters, and may or may not be visible on your website.
  • Any other piece of content you have decided should double as a newsletter.

Any content type that is configured to also be sent as a newsletter has an extra button.  When you are logged in, and you navigate to a new article, blog post, or newsletter, you will see a 'Newsletter' tab beside your 'Edit' and other tabs beneath the page title.

Creating a newsletter

To create a new newsletter, you have to first create the piece of content that you will be emailing.  If, for example, you use your Blog Post as a newsletter, you must first create a new blog post and save it, just as you would any other new content on your website.

At this point, your newsletter is no different from any other new content that you add to your website. 

AlbanyWeb have some guidelines about how to write good newsletters.

Sending a test newsletter

Now that you have created your new blog post or newsletter, you can prepare it for sending.

The good news is that the software does all the work for you.  All you have to do is double-check what you have written, and send yourself a test.  Here is how:

  1. Navigate to the blog post, article or newsletter you want to send.
  2. Click on the 'Newsletter' tab, which you will see beside "View" and "Edit" at the top of your page just underneath the page title.
  3. You will then see a short form title 'Send Newsletter'. 
  4. There are radio options: one for a test and one for sending to your list.  You will see that the option 'Send one newsletter to the test address' is already selected. 
  5. You should also see your email address already entered into the 'test address' field.  Everything is all ready to go.
  6. Click the 'Submit' button to send your test email.

Once you have received your test email, check it over carefully and make sure that it looks that way you want it to look.  It is a good idea to check on different computers or screen sizes (such as a tablet or phone).  Most of our newsletters are designed to be flexible on a large variety of devices and are also designed to load pretty quickly.  It is always a good idea to check anyway, and review your content thoroughly.  Once you take the next step and send the newsletter, it cannot be unsent.

You may send as many tests as you like.  You can also send tests to other email addresses by putting a different address into the 'test address' field.

Sending the newsletter

Once you have tested your newsletter to your satisfaction, you can send it:

  1. Navigate to the blog post, article or newsletter you want to send.
  2. Click on the 'Newsletter' tab, which you will see beside "View" and "Edit" at the top of your page just underneath the page title.
  3. On the Send Newsletter form, select 'Send Newsletter'.
  4. Click 'Submit'.

That's it.  You should see a brief message saying your newsletter is sending and then the software takes care of everything else.  If you have a very short list, the newsletter may go out straight away, but for big mailing lists, the software will group them into smaller batches and send them overnight.

You can only send a piece of content as a newsletter once.

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