Some of our AlbanyWeb customers have a requirement to be able to add attachments to pages on their AlbanyWeb website. An attachment in this case is something like a pdf file which a visitor can download, such as a registration form, or a technical document or printable brochure. If you don't have this facility on your AlbanyWeb website and want it, please contact us.
Attachments on AlbanyWeb websites can only be in the form of a PDF document. This is our recommended way to exchange documents, as it always looks the same no matter what software is used to open them, and someone cannot easily edit it. If you have a requirement for a different download format, please ask us for advice.
You can add a PDF file to a page as follows:
- Make sure you are logged in.
- Navigate to the page you want to edit, and click on the 'Edit' button (or you can add a completely new page by clicking on the 'Add new Basic Page' link).
- To add a file, scroll down towards the bottom of the edit form (usually just below where you upload an image). You will see the title "File". This is the section of the page where you can add your downloadable files.
- You will see a heading called "Add a new file". Click on the 'Browse' button just below this.
- You will see a new window open on your screen which looks just like your Windows file navigation. It should be showing the folders stored on your computer.
- Use this window to navigate to the folder containing the file you want to add to your page.
- Select the image and click on the 'Open' (or 'OK') button at the bottom of the window.
- You will now see a small text field with your image file listed inside. Click on the 'Upload' button next to it.
- You may add other files by repeating steps 4-8 until you have added all the images that you want.
- Scroll to the bottom of the page and click the 'Save' button.
The downloadable files normally appear in a simple list at the bottom of the main text of your page once the page has been saved.
Things to consider when using files
If you have extensive information stored as documents on your computer, it is very tempting to simply upload them all as files because it is less work for you. But if you are creating more work for your visitors and potential customers, you could be losing business. Here is a handy table for considering when a downloadable file is a good idea.
|Use||Should it be a download?||Alternate solutions|
|General information about your business||NO||This is better as a simple page so it is easy to access|
|Terms and Conditions||NO||Although this is very technical information, it is still better to place in a simple page|
|Consent form that needs to be signed||Yes|
|Booking or other request form that could be emailed||NO||Unless it is very complicated, this is better as an online form|
|Marketing brochure||Yes||However, we recommend that the information also be accessible through your web pages|
|Confidential document||NO||You need appropriate security for confidential documents, and we are happy to help you with that.|